Use this form to request approval before purchasing any software or online subscription, irrespective of the associated cost.
The approval process ensures:
- Compliance with university policies (usage, licensing, security)
- Compatibility with existing systems
- Adherence to data privacy and cybersecurity standards
- Support for software standardization across departments
- Proper licensing and legal compliance
- Budget alignment with university resources
- IT support and maintenance planning
Before Submitting Your Request:
- Review the university’s Software Index for existing solutions.
- Complete the CES Security Risk Assessment Questionnaire.
- Be ready to provide cost, objectives, hardware needs, and more.
- Your assigned Technical Solutions Analyst (TSA) will contact you once a ticket has been submitted to consult with you. This consultation will help expedite the approval process by addressing any compatibility and security concerns.
Approval typically takes 1-3 business days, but software involving personal data, network requirements, or e-commerce may take 2-3 weeks due to additional approvals.
Please Note: Failure to submit a request prior to purchase may result in:
- Loss of PCard privileges
- A request to return the item
- Lack of IT support
- Reimbursement of university funds