All IT equipment and computer purchases require prior approval before purchasing any university equipment, contracting services, professional services, or outsourcing that meets ANY of the following criteria:
- Will connect to the BYU-Hawaii network (this includes but is not limited to cloud-based subscriptions, computers, mobile devices, streaming devices, TVs, etc.)
- Equipment that costs more than $300
- Any printer (even those costing less than $300)
The approval process ensures:
- Compatibility with existing systems.
- Network security protocols.
- Adherence to data privacy and cybersecurity standards
- Support for standardization across departments
- Budget alignment with university resources
- IT support and maintenance planning
Important:
- Approval typically takes 1-3 business days, but requests involving personal data, specialized network requirements, or unique hardware may take 2-3 weeks due to additional approvals.
- Be ready to provide cost, objectives, hardware needs, and more.
- Your assigned Technical Solutions Analyst (TSA) will contact you once a ticket has been submitted to consult with you. This consultation will help expedite the approval process by addressing any compatibility and security concerns.
If approved, you will use your department credit card to cover the cost. Purchasing will verify with OIT that this request was completed. The university policy regarding this requirement can be found HERE.
Please Note: Failure to submit a request before purchase may result in:
- Loss of PCard privileges
- A request to return the equipment
- Lack of IT support for the purchased item
- Reimbursement of university funds